E Dogg

iTrader: (1)

would there be ample room for vendors etc here also?

LUPE

Good lord, YES! This place is huge but it's not a maze like Indy. Hotels are very close and aren't expensive like Indy. Also, Downtown St.louis is literally 5 minutes away and East Saint Louis (Night Life) is just around the corner.

We could also arrange for www.tuxedoparkracing.com to bring out their dyno and scales.

LUPE

Also, if you guys just wanted to do autocross or drifting, they have a spot for both.

Railgun

It sounds like a nice venue and it's pretty much in the same location (relatively speaking) as IRP. Yeah, a little farther for the East coasters and vice versa for the Westerners.

The cool thing about this is that the strip and course are seperate so it's possible to condense things down to two days. Three did seem a little drawn out and we can run things simultainously.

Can I assume there's enough open space for an auto-x course and more importantly would they allow that?

EDIT...nevermind the above...I was (slowly) typing this as you posted the above.

E Dogg

iTrader: (1)

Sounds good, can we get a quote from them?


BTW i wish somone around here rented shop space like that tuxedo place does...

LUPE

I'm sure we could get a quote if someone called. I'm not sure exactly what you guys would want so me calling wouldn't help.

Tuxudo Park Racing is very nice, you've got tons of carbon fiber $100,000+ open wheel race cars sitting around in there. I'm going to be renting a spot for my car soon.

Anyhow, great place !

LUPE

I just sent a pm to the owner of Tuxedo Park Racing. He should be posting in this thread before long. He's a big time racer and I'm sure he has lots of information to help out.

E Dogg

iTrader: (1)

we want the whole place for a weekend mabye 3 days right? and it depends on price etc...
what size of budget is there to work with?

E Dogg

iTrader: (1)

Just spoke with the track manager..
7/7/07 is taken already

he said the use of the dragstrip for 2 days is already booked pretty tight and reccomended a friday night drag with a sat autox/road coruse.

Daily rental of the facility with use of both track and strip is around 10,000, but prices for 07 arent set in stone yet.

he said hed liek a more detialed explination of what we want to do emailed to him at tgiger@dovermotorsports.com

aussiesmg

iTrader: (1)

$10K a day damn IRP looks good at $5500.

LUPE

Does that price include insurance, workers and a announcer?

E Dogg

iTrader: (1)

he did not mention announcer but it does include a health/saftey.
Honestly i dont know how well a friday will work because most everyone who comes out a few hours away or more, However that woudl cut our price down.

Does anyone have a gerneral idea of past attendance? Im not sure if the fees form atendees is most of the income or not. And does this track have their own concession stand? If not we might be able to get a few local food vendors to buy spots too.

LUPE

This is what we were told in 04'

I talked directly with Gail at Gateway International Raceway. Here is the breakdown:

$1,375 per hr of racing
$250 per hour of non-racing **
$2,000 per day for insurance through an independent provider

Non-racing is payment for security personnel to staff the gates for entrance and exit of the track when racing is not taking place. This is included in the $1,375 when billable racing hours take place. It is not required, but it does give us the flexibility to meet at the track a bit early without being charged for billable racing hours.

The $1,375 per hour cost includes tech inspection staff, computer for ETs, computer operator, and security. We can provide our own announcer, and have access to the PA system. ( I recommend myself for this ).

LUPE

They have their own concession stand but I'm sure you can bring in other vendors as well.

I think that if you get some big vendors like Pettit, RX7.COM, Reactive Racing, Gotham Racing Etc. Etc. to commit then people will come.

E Dogg

iTrader: (1)

if we sell a few food spots and charge like 20-25 per person(non racing) and a fee for drag/track, i cant imagine it woudl be too dificult to gross in the mid twenties..

Do the big name vendors pay for spots too?

LUPE

Rotary revolution charged vendors in the area of $1,500 for a booth.

It's going to be all about advertisement and smooth talking these vendors into commiting.

Railgun

IRP said food is an optional cost.

$10k is rediculous, but then again, Autobahn is $7500 or $8500 depending on what track you want and that's JUST a road course.

The pricing LUPE mentioned makes much more sense. However, 5 hours of track and 5 of strip and there's your $10+k right there. And 5 hours is nothing.

I'm not the marketing type, but we'll leave that to be figured out when we get our first meeting together.

I can't remember what the strip fee was but the track was on the order of ~$200 which is typical for any 1 day track event. The formatting would need to be figured out as well but obviously have some run groups with instructors and some without since there's obviously a large range of skill that will be present. They may need to get paid as well depending...

The problem we'll face IS getting those vendors. We'd be operating under an unfamiliar name so quality of the event would need to be pushed hard I think.

Eric, is the cost of racing for either track or strip or both? Do they have the staff to run them simultainously? Do we even care?

If I could get in touch with Mike or Aron I can give you attendance numbers for all three years, but since their site's down (which would have 05's numbers) and they don't respond...

First things first....I think that in order, this is what should be done in order of importance.

==Location(s)==
We need to get a couple of potential locations figured out. Where do we want to look? How far of a radius do we want to limit the search to. What geographical range?

==Date(s)==
We already know that 7/7/07 is going to be a busy weekend. How determined are we to stick with that date? Can we live with the fact that we might not get everything we want or even be able to do this an any kind of track. Can we live with a weekend or three before or after?

***The above two are interdependant. It's all a matter of how far off we want to veer.

==Working capital==
How the hell would this thing be funded? IIRC, some places may only require a percentage up front and the rest either at the start of the event or shortly thereafter. That would obviously lessen the strain on all of us.

==Vendors/Sponsors==
Who can we get and what's in it for them? What do we want them to do? Displays? Give-a-ways? Monetary donations? Seminars?

==Events==
What the hell are we going to do and when are we going to do it? Friday night reception dinner/party? Late night drags? Saturday night activities? How about a band this time? Club seminars (similar to what we tried to do last time)? Special guests (Downing, Ibarra, etc.) Car show?

Also, looking at some old posts, they were an LLC and I would strongly recommend that whatever becomes the group, we register as an LLC before ANYTHING.

LUPE

I have an inside guy that's going to get some information for us. I let him know that there are usually 300-500 cars that attend.

If they can see themselves making money off of this then they'll most likely bend the rules.

Kimberly_Spokesmodel

Not that I'll have any luck on my end, but I'll see if I can get answers from Aron on the attendance. All I can do is try, right?

Railgun

Sweet. You always were the most energetic and active of the models. If we do something like that again, you won't have to try or compete or whatever you want to call it. You're in automatically.

E Dogg

iTrader: (1)

thats what i do


and..
He did say the prices arent set in stone, and if were buying two days i think we could negoatiate at least a 10% price break...


So how are we going to go about all this?

E Dogg

iTrader: (1)

I have started a few LLC's and at least over her in iowa it isnt too hard to maintain or startup...

The way i see it we can do 2 things.....

1. Start an LLC, and everyone whos in on it has to put in some money equal to their share of the LLC and any profit or loss gets divided per the Ownershop percentages...

2. Set it up as a not for profit orgizination... pick a cahirty to dontae any procedes to and jsut have a gola of giving to the chairty and making the event happen


of course there are bneifits and drawbacks to each,

most notably with oprion 1: anyone involved takes a risk out of their own pocket- yet runs a chance to make some money...
as for option 2 well get tons of breaks and deals from everyone because were giving anythign we make to a charity....

any opinions on this?

Railgun

I'm actually co-owner of an LLC as well so I'm familiar with that and we can still make $ as a non profit, just not for personal gain. We can use it to offset costs for future things...and still donate some to charity.

But, as a non profit, can we be sued individually? Just asking.

E Dogg

iTrader: (1)

i dont know, im sure its harder; but honestly as an llc we arent 100% protected ether...
is anyone here a lawyer and can draw up an INC for free?

haha now that i think of it putting money into this will probably help me avoid the tax man in 07, so i guess im down to invest a bit for the cause!

E Dogg

iTrader: (1)

So heres the list as i see it...

1. decide who wants to be a part of or 'own' some of this orginaztion

2. Form an LLC, INC, LLP, or NPO

3. Draw up articles of orginization. ether a board of owners, or have officers like pres, vice pres etc...