SPOautos

Yea, like Phil said it would be too hard to keep up with for us to include it in registration. BUT, we do have to help the hotel control the discount from now on. This means we have to keep a formal list of peoples names that are preregistered and a part of our event. This way the hotel doesnt give the discount to just anyone that walks thru the door claiming to be with us.....which is a substantial discount. In 2 nights the discount would pretty much pay for your registation costs. This makes it pretty important for everyone to pre register early.

Stephen

Noxlupus

Think the best solution for this (IMHO) would be to have 2 registration form / post, what have you... One for those who are staying / paying / Registering for a room and those who plan to crash with someone who already got a reservation / paid / what have you...

That way you have both a count for the hotel and how many discounts to give out, and also a count of people who will be participating in the event. ...but I'm sure you have already thought of this.

dbragg

iTrader: (7)

the new ideas are great. i really like how you arent incouraging wreckless driving. everyone can do what they please at their own risk. im really glad to see you chose to go this route. it eliminates many problems and also makes things easier for you. gets a from me.

also, the idea of keeping everything at fontana is a good idea. saves a gas, time, and trouble. since it rained in 06 and everyone was fighting for space under cover at the dam having space in doors availible is really good. just as SPICcnmGT has stated, it gives the vent more room for growth in the future.

i can register as soon as the prices are set, but i do see this turning some people away. oh well though. its a step that has to be taken.

as for the problems with the discount at fontana, why dont you give fontana a list of people who have bought shirts and imstead of people walking up and saying im with the rotary group they have to tell their screen name. on the list have the persons screen name and real name and that way it will have to match the person getting the room. maybe they can ask for ID or something.

also, i ,along with others, dont agree with the way the raffle is done. the problem is the gen specific stuff. lets say we call your name and we have something up that isnt for your car. you could give it to them to see it on here for sale a couple days after the meet. another solution would be lets say we have an FD part, you pull an FC owners name. instead of saying "****" you win!! SIKE!! say well, since we pulled an FC members name, we will give them something that is FC specific. if youre out of FC specific stuff, give them a shirt, keychain, etc. this would require that you cant do generation specific stuff last, but isnt a big deal.

mrthundercleese

I like that idea. How about taking it a step further and making one additional tag for everyone (so we will have 3 instead of 2). At dinner, everyone puts their name in two hats, one for generic stuff and one for gen specific stuff. In total you would need 5 hats (1st gen, 2nd gen, 3rd gen, rx8, generic). If you pull a gen specific giveaway, just pull a name from that gens hat. If the winner has already won something from the generic hat, pull another name (the same would go for pulling stuff from the generic hat). That way, you wont have to worry about what items you can pick when.

djmtsu

iTrader: (3)

I'm in. Sounds like a very good plan. I think the engine building would be a sweet seminar!! Might want to talk to guys like Landers, or even Charles (jfaplanet......the REPU guy). He builds engines and has the truck to haul it in!!

Vendor tents would be SICK!!! It would be sweet if they could come out with parts and such on display. I was a little saddened this year about the sponsors, I wanted to see some product out there.....Shine Auto, BNR, etc...also it is a good way for them to sell their stuff, without shipping hassles....install while you are there!!!!!!

My .02

DJ

SPOautos

Its actually going to be pretty easy to implement. Every person coming to the event has to prepay for it so that we can have a absolute head count for the food vendors, ect. They will have that list at the reservation desk and if your name is on the list they will give you the event discount. Im sure they will go by real name and check that with either ID, credit card or something like that. Dont they check ID or something when you rent the room??? Anyway, I dont want to get overly micromanaged and create too much work. They just need a list of prepaid attendees so that they know they are giving discounts to people that are really part of the event.

If guys want to crash with eachother and all that its perfectly fine. They are just going to referance the people are renting a room and saying they are with the group against the list to make sure its ligit.

It will be easy, simple and seamless for you guys. You register with us, we give your name to Fontana and its done. When you call or show up for your room you will be hooked up and they will give you a discount. You will probably just need to allow a couple days between registering with us and booking the room.

You guys keep the ideas coming!!! We wont use them all but Im sure we will use some of them.

2008 is seriously going to kick *** and we are VERY excited about it already hahah
Stephen

Turbo II

iTrader: (1)

Stephen and Phil, thanks guys. If I can help you know I'll be glad to do so.

hus

Stephen,

Just out of curiosity, and this is very minor, if my wife and I are signed up to be there for next year and the name tags and such are preprinted, what if at the last moment she can't come and I bring my brother or another friend? Will they be able to obtain a name tag there so they can get my wife's meals and such? Or some other type of marking to let them into the event?

I mean I know the T-shirt sizes will just have to be what you preordered and that's fine because I would hate for my wife not to have one even though she might missed the event at the last moment.

Just thought there might need to be some alternative "marking" such as an arm-ban or stamp or something to allow for those people who sign up but at the last second can't make it and someone else takes there place who's name isn't listed with the register.

Brad

SPOautos

Oh yea man, we will work something out for substitutes. We can bring some spare blank name tags that we can write on for those types of situations.

banzaitoyota

I have the door prizes I was going to donate this year, that I will kick in for next year. (they were in the deuce up on the hill during the Banquet)

RoughRex

Yeah, If I pre-print the tags. I will bring blanks and a sharpie for last minute changes and additions. No point in dragging the whole setup out there just to print a couple of tags. Also, I will probably print them on paper next year instead of the poly material I used this year. It's both easier for me to get easier to print on and MUCH easier to write on.... it just doesn't look quite as cool. lol

SPOautos

That printer was awesome man. It sure came in handy. Next year we want to try and coordinate with you to have them all printed and mailed back to us so we can have them seperated out with peoples shirt orders before we get there. There is no need to use the poly material, you are right that they are nice....but Im sure they are much more expensive. I want to think you for providing that stuff man, it was a big help!

Can you take something like an Excel spread sheet or Word doc and click print and it just print them all? I know you can do that with the sheets of name tags and a standard printer but wasnt sure if that would work with yours.

Herblenny

iTrader: (13)

I'll answer what we will do regarding hotel/cabin/lodge..

When you register, we will confirm your registration by sending you a discount code to give to Fontana.

Just to make sure you don't give out to non-register member, We will get a master list from Fontana and if the names is not listed, you will not get the discounted price and will be paying full price at the end.

RoughRex

Don't worry about expense, I am using old scrap stock from work. They were cleaning out a sample room and I salvaged what I thought was still useable. I just don't have a lot of poly or the correct type of ribbon to use with it. I have a plenty of paper stock and more ribbon to go with it than I can stand. Pre-Printing the labels and mailing them is no problem. Printing the names from a database file like excel should be fine too. All I'll have to do is import it to the label software's database tool..... I think.

Herblenny

iTrader: (13)

Similarly to Hus' question...

If someone registers early and can't go, you could sell your registration to someone else. How much you sell it, I personally don't care! Just let us know in advance whom you sold it to... as if we don't know he/she will not get in as we will be checking ID's.

Also, Once you register, its non-refundable! NO exceptions!

Herblenny

iTrader: (13)

Thanks Greg! i'm sure we would need your help! And I might take you up on the ride on the dragon... to learn from the master!

That would be awesome John! Thanks again for your support and I'm still looking for that XXXL shirt for ya!

Viperx7

iTrader: (4)

I think there are some very good ideas being tossed around here. I think the idea of having something like a base of operations for the event is excellent. You can count on me being there.
Phil, is there a possible way of talking to the lodge about some of their facilities staying open later while we're there? 7 is kinda early to be closing up when you've got a basically full complex. Just a thought.
I do think something different needs to be done on the gen specific door prizes. You got alot of us, especially 1st gen guys, that have stuff from all gens on their cars. Mine has every gen but an 8 on it.

Herblenny

iTrader: (13)

Mike, i understand.. Lets just wait and see what some of the vendors donate...

prew

iTrader: (9)

I think the ideas sound great. I have no problem paying up front, hell I would pay tomorrow if you had an amount. I am all about everyone registering in advance. I was late to dinner by about 45 minutes a didn't have a seat or all the food (my fault I realize).

I think it would be awesome to have Saturday be an all day event. I love the idea of having everything in a centralized location. Also I think it would be a really good time to have some drinks after dinner.

The only suggestion I have is to have some kind of parade Saturday morning. I really liked seeing all the cars leave the picnic area together. I think having every car go for a slow paced hour or so ride Saturday morning would be awesome. Maybe we could even have a cop lead the pack so no one gets out of control and take a pass through the dragon.

My5ABaby

iTrader: (7)

Hell, for door prizes, I would of driven you to the 2.

mazdamikes

iTrader: (8)

I like all of the ideas so far. I think the earlier the better, getting the registration fee/food/t-shirt out of the way early gives you time to save/budget your money for the rest of weekend. I think it may help some have a better weekend because they will just be paying for gas as all the other fees have been paid in advance.

dbragg

iTrader: (7)

why wait and see? obviously the raffle is flawed. this is an easy fix that doesnt hurt anyone.

Herblenny

iTrader: (13)

Are you just trying to make my life more complex?? The way I did it doesn't hurt anyone nor is that complex. Geez! some of you complain about every little ****!!

So, are we now going to argue about door prizes?? Seriously! at this point, I need to suggest this again, if you don't like how certain things are carried out, PLEASE DO NOT attend!! I've now read, wrote, and trying to contact people so I could plan for next year.. I've already spend hours and hours so far.. There might not be door prizes and I havent 100% committed to anything.. Who know, no sponsors will support next year and I'm going to say forget it! So, STOP jumping the guns and stop criticizing.... Your comments are noted (not just you aws140), but others..

Remember, I'm just on the verge to say **** it because I feel that some of you lack for appreciation for how much time I've put in.. Don't make it seem like its not worth it!

dbragg

iTrader: (7)

no phil, actually ive suggested a lot of things to ease your stress. like not associating any driving with DGRR. wait till after next year happens and see how much stress that saves you from having to deal with.

this isnt a big deal, all it requires is when you draw someones name who doesnt own the gen specific part you have up to win, you hand then a t shirt, keychain, something specific to their gen, etc. not any trouble at all. im not trying to complain about "every little ****" this just seems for fair. this would also speed up the raffle and save you time.

Herblenny

iTrader: (13)

Look! I don't want to argue on this forum... it leads to headaches and wasting more time..

Before you even mentioned about the drive, we were talking about it..

Regarding raffles, I just said, lets wait and see.. Why waste time when I don't even know if we are going to get generation specifics prizes or maybe I'll decide to give out donated parts to those who volunteer for putting their time?? If you want to talk about fair, there were many many volunteers that got nothing and some of you complainers got some expensive parts for free.. I personally don't think thats fair!

So that being said, "I'm going to wait til next year what kind of stuff people donate!". After some of the vendors reading this, might not even want to donate anything nor I'm going to BUY key chains to donate.. Who knows?